Job Description

PRIMARY FUNCTION

Under limited direction, to perform technical clerical work of above average difficulty involved in the recruitment of certificated personnel, maintenance of personnel records, and preparation of specialized reports; to provide secretarial services to high level personnel administrators by relieving them of minor administrative detail using independent reasoning in interpreting and applying policy and precedents in handling problems of work organization and procedures; and to perform all other related duties as assigned.

DISTINGUISHING CHARACTERISTICS

This position is a confidential position. A high degree of judgment, tact, discretion, initiative, and confidentiality must be exercised by employees in this position. Employees in this position must have extensive knowledge of school district rules, regulations and procedures as well as knowledge of state guidelines for credentialing. This position is also responsible for high level complex clerical assignments, sophisticated desktop publishing, utilizing various computer programs with minimum instruction or supervision, maintaining the credentials monitoring program, the electronic document management system as well as utilizing the district network system, Internet, ESCAPE and other county systems. This position may also exercise supervisory responsibilities when so directed.

ESSENTIAL DUTIES

Provides a variety of technical and clerical duties involved in conducting a comprehensive personnel program for certificated personnel

Performs a wide variety of clerical work including sophisticated desktop publishing and preparation of materials for print or presentation

Provides information on salaries, and district procedures to applicants and employees

Interprets policies, rules, regulations, and procedures in person by telephone or by letter to employees and to the public

Processes certificated applications for employment

Makes necessary arrangements for interviews and appointments

To maintain records of applicants and placements as required by the district’s affirmative action program

Assists employees with credential applications and processes permits and waivers for submission to the county office of education

Composes a variety of correspondence related to the recruitment and selection of personnel

Verifies former experience of applicants

Coordinates personnel activities with the Payroll Department to ensure accuracy of salary placement

Evaluates transcripts submitted by certificated employees upon completion of additional units

Assists in gathering and compiling a variety of data for salary and related purposes

Evaluates transcripts of new certificated employees for proper salary placement

Processes evaluations to maintain an accurate cycle and to conduct data analysis

Produces personnel reports utilizing the personnel computer system; maintains district’s home page and job phone line with current listings and recruitment schedule: performs all

other related duties as assigned.

DESIRABLE QUALIFICATIONS

Knowledge of:

Principles and procedures of personnel record keeping; the district’s computer system, and electronic document management system

Provisions of the certificated employee contract; basic provisions of laws and rules regarding personnel and salary placement

Credential requirements

Transcript evaluation; office methods and procedures, including filing systems

Receptionist and telephone techniques, and letter and report writing

Correct English usage, punctuation, spelling, and grammar

And basic arithmetical concepts.

Ability to:

Interpret and apply pertinent personnel policies, rules, and regulations of the school district and the State Education Code

Perform clerical work involving use of independent judgment and requiring accuracy and speed

Accurately compile and prepare statistical reports

Compose correspondence independently or from taped dictation

Perform in situations requiring specialized knowledge using tact and good judgement

Understand and carry out oral and written directions

Communicate effectively and maintain cooperative working relationships with administrators, staff, and the public

Type at a speed of 60 words per minute

Complete duties as assigned.

Experience:

Three years of increasingly responsible clerical, secretarial or technical experience, preferably including experience that would provide familiarity with school district personnel practices
Or any combination of training and/or experience that could likely provide the desired knowledge and abilities.

Education:

Equivalent to a one-year training program at a Business or Junior College desirable.

Mgt.salary range 12

225 day workyear

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