Job Description

Part-Time Bookkeeper & Billing Coordinator
Location: Rochester, NY (Hybrid – Local Candidates Preferred)
$25–30/hour | Approx. 16 hours/month | Flexible Schedule

TES Staffing is thrilled to be supporting a Rochester-based consulting and professional services firm, in seeking a detail-oriented and dependable Bookkeeper & Billing Coordinator to support their growing financial operations. This part-time role is ideal for someone with strong QuickBook s experience, excellent organizational skills, and the ability to work independently—with the flexibility to manage a light but critical workload.

About the company:
This small organization provides strategic development and advisory services across sectors. In addition to the core business, they manage several subsidiaries, including a commercial office property, a farm property, and a newly launched development venture.

Key Responsibilities

Billing & Invoicing (Primary Priority)

• Manage monthly invoicing through QuickBooks (billing occurs on the 1st of each month).

• Pull hourly data and milestone deliverables from T-Sheets and translate into accurate, professional invoices.

• Light editing of Statements of Work to reflect accurate, time-based billing (similar to legal invoicing).

• Follow up on unpaid invoices, monitor receivables, and perform light collections.

• Track and reconcile incoming checks, wires, and ACH payments.

• Monitor contract payment terms and conduct mid-month receivables checks.

Bookkeeping & Financial Tracking

• Monthly bookkeeping and expense tracking for the company and its subsidiaries

• Reconcile accounts connected to QuickBooks and linked bank accounts.

• Process tenant checks and maintain up-to-date financial records.

• Support reorganization of accounting workflows to align with the companys growth.

Ideal Candidate

• Experienced in QuickBooks (including invoicing and bank integrations).

• Comfortable handling finance-related communications and documents independently.

• Familiar with time-based or milestone-based billing models (e.g., consulting, legal, or similar professional services).

• Highly organized, self-directed, and dependable with attention to detail.

• Excellent communication and follow-up skills.

• Able to handle sensitive financial information with discretion.

Work Schedule & Compensation

• Approx. 16 hours/month (may fluctuate slightly).

• Flexible schedule — work anytime that suits you, as long as invoices go out on time (1st of each month) and receivables are tracked.

• Hybrid preferred — local candidates who can visit the Rochester office occasionally are strongly preferred. Most work can be done remotely.

• Hourly pay: $25–30/hr , based on experience.

• Hired through TES Staffing , with indefinite placement.

• Start date: Ideally by early June to support a smooth transition of duties.

Hiring Process

• Background checks required.

• Training provided as needed—can be virtual or in person

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